Stall-Holders
Application Form (188k pdf)
Market Regulations
The following regulations are intended to make for an efficient and safe market. Please adhere to these simple and commonsense rules. Failure to do so could result in market closure.
Index (click on link to jump to the regulation)
- Operating dates & times
- Rent payments
- Quality control
- Sites
- Site-holders' equipment
- Parking
- Rubbish
- Safety of property
- Food safety
- Sub-letting
1. Operating Dates & Times
- The Nunawading Market will be open on the 4th Sunday of each month from February to November and on the 2nd Sunday in December (Twilight Market day).
- Setting up of stalls may start at 7am on designated sites (1pm on Twilight Market day). (The Market Co-ordinator will be available from 7am or 1pm respectively to help with this.)
- Stalls must be set up and ready to trade by 8:30am (2:30pm on Twilight Market day) and may not be packed up before 2pm (7pm on Twilight Market day). There will be no vehicle access to sites after 8:30am (2:30pm on Twilight Market day). Site-holders who do not comply with these times will risk being excluded from the market.
- No market will be cancelled because of bad weather.
- Site-holders (Casual or Permanent)—please contact the Market Co-ordinator if you can't attend any market. Empty sites make a bad impression on customers.
- Permanent site-holders who miss more than three markets in a year will revert to casual status.
2. Rent Payments
- The following monthly rates apply:
—Outside stalls: $30 Permanents, $35 Casuals
—Courtyard Room stalls $35 (available only to permanent stall-holders)
—Food Stalls $30 to $55 (depending on size, etc.)
Please make cheques payable to "Arts Nunawading Inc." - Permanent site-holders must take block bookings of 3 or 4 months and pay for these bookings in advance
using the Rent Payment Slips provided.
Permanency may be offered once a stall-holder has a proven record of attendance and there is a vacancy. Permanent sites are normally offered at the end of each year for the following year. - All site-holders must pay all rent due before they leave the market.
- No refunds will be made.
- The $35 deposit that must accompany each application for a market site will be offset against the first month's rent if the application is accepted; if not, the deposit will be refunded.
- Casual site-holders must reapply for each market and applications must be received by 15th of the month, except in December, when it is due by 1st December. Late applications may not be considered for that month's market. Casual site-holder applicants will be notified whether or not their applications have been accepted.
- Late Fee—a late fee of $10 will be payable by permanent site-holders whose rent is not paid within 30 days of the due date.
3. Quality Control
- The Market Co-ordinator has sole responsibility for quality control over goods on sale, which must comply with the "Make it, Bake it, Grow it" philosophy of the market. Sale of commercially-made products is not permitted. Stall-holders must be the maker of the final products on sale.
- Site-holders are not permitted to sell goods other than those approved by the Co-ordinator.
- Copying another site-holder's products or sale of commercially made products is not allowed.
4. Sites
Allocation of sites is at the sole discretion of the Market Co-ordinator. At times it may be necessary to re-organise the layout of the market to maximise its effectiveness. Permanent site-holders will be notified in advance of any changes. Casual site-holders may be allocated different sites from market to market.
5. Site-Holders' Equipment
Site-holders must provide their own trestles, tables and other equipment they need to operate efficiently. No equipment is available for hire from the organisers. The base of any tent or gazebo cannot be wider than 2.4metres—the width of a car-park space. We have limited space for 3m X 3m gazebos. Please write the size of your shelter on your Application Form to help with appropriate site allocation.
6. Parking
- Only site-holders on open-air car park sites can park their vehicles on their sites.
- To ensure emergency service vehicle access to buildings, no double parking .
- Car park north-west of the Council offices—no parking in "Permit Only" parking bays.
- Service road on the northern side of Maroondah Highway—site-holders or their helpers must not park on either side from 8.30am to 2pm. Such parking reduces parking space for market customers. After goods are unloaded, move your vehicle by 8.30am to an officially designated space. Any site-holder or helper found parking his/her vehicle in this area will be removed from the Market and any fees paid in advance will be forfeited.
7. Rubbish
- If your site has rubbish on it when you arrive, immediately notify the Market Co-ordinator.
- There are large rubbish bins placed around the market, please use them.
- Site-holders must remove all rubbish from or adjacent to their sites. If site-holders don't leave the
market area clean, the City of Whitehorse will charge us to do it.
This will mean an increase in site fees.
8. Safety of Property
Site-holders must:
- not cause damage to lawns, plants and garden beds, destroy or remove plants;
- not spill or pour hot water on the lawns;
- not stack goods on garden beds or on walkways, or stand on garden beds;
- ensure that umbrellas and shelters won't blow away; a solid metal base for an umbrella pole is needed, a plastic base containing water doesn't provide stability in strong winds;
- not use tent pegs, as they damage the in-ground watering system, use weights instead; (if the in-ground watering system is damaged, the stall-holder will be held responsible and required to pay for repairs, currently about $150);
- ensure that cabling is waterproof and complies with relevant regulations and standards. Cables must not cross walkways or driveways and adhesive tape on walls is prohibited.
9. Food Safety
- Food Vending Vans must carry a registration certificate issued by the Municipal Council for the area in which it is garaged.
- Food Stalls and Vending Vans must comply with the Regulations of the City of Whitehorse Environmental Health Department. This includes obtaining a permit to operate a temporary food premise (contact City of Whitehorse Environmental Health Officer on 03 9262 6382).
- Home cooked goods and produce offered for sale must be prepared in a Registered Kitchen, and be wrapped & labeled with the stall-holder's name & address.
10. Sub-Letting
Sub-letting of a site will not be permitted. Sites cannot be shared without written approval.